# Sample Export Handoff Note

Sample only. This is not a carrier guarantee, customs declaration, certificate, or default shipment report. Export handoff evidence must be agreed during RFQ when the buyer needs shipment proof before dispatch.

## Project

- Customer project: [redacted]
- Quote / PO reference: [reference]
- Part name: [part name]
- Drawing / CAD revision: [revision]
- Destination country: [country]
- Shipment mode: [DHL / FedEx / UPS / freight forwarder / buyer account]

## Handoff Evidence Menu

| Evidence | Typical use | When to request |
| --- | --- | --- |
| Final packing photo | Confirms carton condition and labeling before export. | Cosmetic parts, fragile parts, or buyer-side receiving control. |
| Packing list | Confirms quantity, part numbers, revision, carton count, and gross weight. | Multi-part shipments or customer warehouse intake. |
| Carrier pickup note | Shows dispatch handoff to courier or forwarder. | Time-sensitive prototype shipments. |
| Tracking reference | Supports buyer logistics monitoring after pickup. | DHL/FedEx/UPS or forwarder shipments. |
| Export documentation note | Confirms commercial invoice or customs paperwork scope. | International shipments with buyer-specific paperwork needs. |

## Boundary

Export handoff evidence confirms the shipping handoff record only. It does not guarantee customs clearance, carrier transit time, duties, import compliance, or buyer-side regulatory acceptance unless those responsibilities are separately agreed in writing.